Companies are faced with a crucial question: how can they improve internal communication, promote collaboration and increase efficiency? Many organizations use SharePoint for this – a proven tool for document storage and structured information management. But is that still enough today?
Modern social intranets such as Haiilo, Staffbase or Just Social go much further. They focus on genuine employee involvement, create lively communication spaces and actively promote collaboration within the company. Here we show you why a social intranet is superior to classic SharePoint in many respects.
1. employee involvement instead of just document management
SharePoint offers a solid platform for storing and organizing files. What it lacks, however, is the ability to promote real interaction. Social intranets, on the other hand, focus specifically on communication and participation:
- employees can comment on, like and share posts.
- Personal profiles, blogs or groups create identification and a sense of belonging.
- Information is not only provided, but actively experienced and shaped.
A social intranet turns employees into co-creators – not just recipients of information.
2. better collaboration across departmental boundaries
In SharePoint, projects and information are often highly structured – which can be useful, but also leads to silo thinking. Social intranets such as Haiilo, Staffbase or Just Social break down these barriers:
- Open groups, project chats and digital communities make it easier to share knowledge.
- Employees can find colleagues with similar interests or skills more quickly.
- Collaboration becomes more low-threshold, spontaneous and creative.
Social intranets promote cross-departmental work and make knowledge more accessible within the company.
3. increase in efficiency and user-friendliness
While SharePoint often poses technical hurdles and has a steep learning curve, modern social intranets are convincing thanks to:
- Intuitive operation: user-friendly interfaces make them easy and pleasant to use.
- Mobile first: Content is available anywhere and at any time via apps – perfect for decentralized teams.
- Personalized dashboards: Everyone can see the news, tasks and appointments relevant to them at a glance.
Greater acceptance and easier use significantly increase efficiency and productivity in everyday life.
4. emotional connection and cultural promotion
An underestimated factor: social intranets make a significant contribution to corporate culture. With storytelling, success stories, employee spotlights or virtual events, companies create emotional connections. SharePoint, on the other hand, usually remains on a factual level.
A strong social intranet can promote identification with the company and strengthen employee loyalty in the long term.
To summarize, SharePoint can be a valuable component of a digital workplace strategy when it comes to structured document management. However, if you really want to strengthen communication, collaboration and culture, you should rely on a modern social intranet such as Haiilo, Staffbase or Just Social.
Investing in a genuine social intranet not only pays off in terms of day-to-day collaboration, but also in the long-term loyalty and motivation of your employees.
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